Privacy Policy

Effective Date: August 30, 2026
Last Updated: August 30, 2026

One Square Meter (“One Square Meter,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information entrusted to us.

This Privacy Policy explains how we collect, use, disclose, safeguard and retain personal information when you visit our website, communicate with us, request our services, submit an enquiry, participate in our business activities, or otherwise interact with us.

One Square Meter is a Canadian business and handles personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) where applicable, and any substantially similar provincial privacy legislation that may apply to our activities.

1. Information We Collect

Depending on how you interact with us, we may collect information such as:

• Your name and professional title;

• Company or organization name;

• Business address;

• Email address and telephone number;

• Information contained in enquiries, requests for quotations, proposals or other communications;

• Information relating to products, services, projects or procurement requirements;

• Employment or recruitment information when you apply for a position;

• Information required to establish or manage a business relationship;

• Website usage information, including IP address, browser type, device information and pages visited;

• Information collected through cookies, analytics technologies or similar tools; and

• Any other information you voluntarily provide to us.

We do not intentionally collect personal information that is unnecessary for the purposes described in this Policy.

2. How We Collect Information

We may collect personal information:

• Directly from you through forms, email, telephone calls, meetings or other communications;

• When you request information, a quotation, consultation or other service;

• When you submit an employment application;

• Through our website and associated technologies;

• From organizations or representatives with whom we conduct business;

• From publicly available sources where permitted by law; and

• From service providers that assist us in operating our business.

3. How We Use Personal Information

We may use personal information for purposes including:

• Responding to enquiries and requests;

• Providing and managing products and services;

• Preparing quotations, proposals, contracts and project documentation;

• Managing procurement, sourcing, logistics and project relationships;

• Communicating with customers, suppliers, partners and prospective clients;

• Processing employment applications;

• Managing accounts and business records;

• Improving our website, services and customer experience;

• Maintaining security and preventing fraud, misuse or unauthorized activity;

• Meeting legal, regulatory, accounting and contractual obligations; and

• Sending marketing or commercial communications where permitted by law and, where required, with your consent.

We will not use personal information for a new purpose that is incompatible with the original purpose without appropriate authorization or consent, unless otherwise permitted or required by law.

4. Consent

Where required by applicable law, we will obtain meaningful consent before collecting, using or disclosing personal information.

Depending on the circumstances, consent may be express or implied where permitted by law.

You may withdraw consent to certain uses of your personal information, subject to legal or contractual restrictions and reasonable notice. Withdrawal of consent may affect our ability to provide certain services.

For commercial electronic messages, we will comply with Canada’s Anti-Spam Legislation (CASL) and applicable consent, identification and unsubscribe requirements.

5. Disclosure of Personal Information

We do not sell personal information.

We may disclose personal information where reasonably necessary to operate our business or provide services, including to:

• Employees and authorized representatives;

• Professional advisers such as lawyers, accountants and consultants;

• Technology, hosting, communications and software service providers;

• Payment, logistics, procurement or other business service providers;

• Contractors and suppliers involved in delivering a project or service;

• Government authorities, regulators, courts or law-enforcement agencies where required or permitted by law; and

• A successor organization in connection with a merger, acquisition, financing, restructuring, sale of assets or similar corporate transaction.

Where we use third-party service providers to process personal information, we take reasonable steps to ensure that appropriate contractual, organizational and technical safeguards are in place. Canadian privacy obligations can continue to apply when information is processed by a third party or outside Canada.

6. International Processing

Some of our service providers, technology platforms, contractors or business partners may operate outside Canada.

Where personal information is processed outside Canada, it may be subject to the laws of the jurisdiction in which it is processed and may be accessible to lawful authorities in that jurisdiction.

We take reasonable measures to protect personal information regardless of where it is processed.

7. Cookies and Website Technologies

Our website may use cookies, pixels, analytics tools and similar technologies to:

• Operate and secure the website;

• Remember preferences;

• Understand website traffic and usage;

• Improve website performance; and

• Support communications and marketing activities where permitted.

You may be able to control cookies through your browser settings. Disabling certain cookies may affect website functionality.

8. Protection of Personal Information

We use reasonable physical, organizational and technological safeguards appropriate to the sensitivity of the information we hold.

These measures may include access controls, authentication, secure systems, staff procedures, contractual safeguards, monitoring and other security practices.

No method of transmission or electronic storage is completely secure. Accordingly, we cannot guarantee absolute security.

9. Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, establish or maintain business relationships, resolve disputes, enforce agreements, satisfy contractual requirements, and meet legal, regulatory, accounting or reporting obligations.

When information is no longer required, we will securely dispose of it or anonymize it where appropriate.

10. Accuracy

We take reasonable steps to ensure that personal information under our control is accurate, complete and up to date for the purposes for which it is used.

If you believe information we hold about you is inaccurate or incomplete, please contact us.

11. Access and Correction

Subject to applicable law and certain exceptions, you may request access to personal information we hold about you and request correction of inaccurate information.

To make a request, contact our Privacy Officer using the information below.

We may need to verify your identity before processing an access or correction request.

12. Privacy Complaints

If you have a concern about how we have handled your personal information, we encourage you to contact us first so that we can investigate and attempt to resolve the matter.

You may also have the right to make a complaint to the privacy regulator with jurisdiction over the matter, including the Office of the Privacy Commissioner of Canada where PIPEDA applies.

The Office of the Privacy Commissioner of Canada provides guidance to Canadian businesses concerning accountability, consent, safeguards, access, openness and other privacy obligations.

13. Privacy Officer

Our designated Privacy Officer is responsible for overseeing our privacy practices and responding to privacy-related enquiries and requests.

Privacy Officer
[NAME OR TITLE]
[LEGAL COMPANY NAME / ONE SQUARE METER]
[CANADIAN BUSINESS ADDRESS]
Email: [PRIVACY EMAIL]
Telephone: [PHONE NUMBER]

14. Children

Our website and services are intended primarily for businesses, organizations and other professional users. We do not knowingly collect personal information from children where doing so is prohibited by applicable law.

15. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our business, technology, legal obligations or privacy practices.

The updated version will be posted on this website with a revised “Last Updated” date.

16. Contact Us

Questions about this Privacy Policy or our privacy practices may be directed to:

One Square Meter
[LEGAL COMPANY NAME]
[CANADIAN BUSINESS ADDRESS]
[PRIVACY EMAIL]
[PHONE NUMBER]

By using our website or providing personal information to us, you acknowledge that you have had an opportunity to review this Privacy Policy.